Terms and Conditions

BIB Number

All runners must wear the official race number (BIB) provided in the race kit before the race. The BIB must be worn on the front of the runner throughout the race.

Runners without a BIB are not permitted to participate in the race.

Race Kit Collection Time and Location: Specific details will be sent via email to each registered runner.

Race Course Map

The official race map, including detailed annotations of checkpoints, water stations, medical aid points, and restrooms, will be published on the race website.

Kilometer Markers

Kilometer markers will be placed along the race route. However, due to placement constraints, a certain measurement tolerance (in meters) from the starting point is expected. These markers are for reference only. Runners should not rely solely on these markers to pace themselves.

Race Kit Collection Procedure

Time: Saturday, 11/10/2025
Location: Trinh Cong Son Pedestrian Street Garden, Tay Ho, Hanoi.

Documents required for Race Kit Collection:

For Runners:

QR code
Original Citizen ID/Passport or digital ID on the VNeID app
A hard copy of the signed Waiver of Liability form by a legal guardian for runners under 16 years old

For Authorized Representatives:

Online authorization by the runner
QR code
Original Citizen ID/Passport or digital ID on the VNeID app of the authorized person
A copy/photo of the runner’s Citizen ID/Passport

For Runners Under 16 Years Old:

A copy/photo of the runner’s birth certificate
A hard copy of the signed Waiver of Liability form by a legal guardian
A copy/photo of the guardian’s Citizen ID
A copy/photo of the official guardianship confirmation (if the guardian is not the runner’s parent)

Important Notes on Race Kit Collection

Runners must keep their QR code secure and only share it with an authorized representative if needed.

If a runner does not receive the email confirmation of online waiver completion and QR code, please contact the organizer at phone number…, email:… or via the race fanpage.

Runners are responsible for checking their race kit upon receipt. Once they leave the collection area, the organizer will not accept any exchanges or claims for missing/damaged items.

Timing Chip

Sportstats Asia, a professional sports timing service provider, will be responsible for recording the race results of all participants.

The timing chip is attached to the back of your BIB number. Please do not fold the BIB or the chip area to avoid damaging it.

To ensure your results are recorded and officially recognized, you must run over all timing mats located at the start, finish line, and checkpoints along the course.

Participation without a BIB number is not allowed.

Security and On-Course Support

Security personnel, medical teams, and volunteer groups will be stationed at the event site and along the race route to assist runners.

Decisions made by security and medical staff are final, including the authority to withdraw any runner from the race for safety or medical reasons.

Runner’s Medical Responsibility Commitment

By registering, runners confirm they take full responsibility for their personal health conditions. Upon collecting the BIB, the runner acknowledges and accepts the event’s terms and conditions.

Additionally, by accepting the BIB, the runner confirms they have undergone a health check with a medical professional and have been deemed fit to participate within the last three months prior to the race.

Pacer Team

If you wish to manage your race finish time, you may run alongside our Pacer Team.

How to identify them?
Pacers will carry large balloons indicating their target finish times. The target times will also be printed on their BIB numbers.

Water Stations

Water stations will be set up every 2.5 to 3 kilometers, providing services such as first aid, rest areas, drinking water (plain and electrolyte water), bananas, or other energy-rich foods.

Please dispose of used cups in the designated bins to keep the course clear for other runners.

Race Results

Official race results will be updated on the event’s official website after the race concludes.

Bag Drop Service

Bag Drop Operating Hours:

Distance	Operating Time
3km	7:00 – 8:00
5km	6:30 – 7:30
10km	6:00 – 7:15

How to drop your bag:
Runners will receive a numbered sticker for their bag and a matching sticker for their BIB. Upon returning to collect their belongings, runners must present the matching sticker.

Bag Drop Notes:

Runners should arrive at least 1 hour before their start time.
The organizer reserves the right to refuse items such as:
- Valuables (cash, jewelry, electronics, phones, computers)
- Dangerous, flammable, or explosive items
- Oversized items (over 60cm in length)
- Fragile, perishable, or important documents

Runners must properly seal their bags. The organizer may inspect bags at the request of authorities or the security team. The organizer will not be responsible for any loss or damage.

Unclaimed items after 10:30 AM on race day will be transferred to DHA Vietnam’s office at 505 Minh Khai, Vinh Tuy Ward, Hai Ba Trung District, Hanoi.

Please contact halongrace@dhavietnam.vn or call 0962074489 to collect your belongings within 7 days after the event. After 7 days, unclaimed items will be disposed of at the organizer’s discretion.

Race Route Briefing

The organizer plans to hold a route briefing session on the afternoon before race day. The time and location will be announced to runners 5–7 days prior to the event.

Photography & Videography

Professional photographers and videographers will be stationed at scenic spots along the course and at the finish line to capture memorable moments for runners. This photo service will be provided free of charge.

Policy
Event Regulations
A compilation of principles, benefits, and responsibilities for runners to ensure fairness, safety, and transparency.

The regulations include provisions on registration requirements, runner classifications, competition rules, completion time limits, and penalties for violations. The document also outlines the Organizing Committee’s responsibilities in supporting runners and handling issues that arise during the event.

Runners must fully comply with these regulations to contribute to a professional and successful race.

Abbreviations:

BTC: Organizing Committee
VĐV: Runner
COT (Cut-off time): Time limit to complete the distance
BIB: Runner’s bib number
Sub-: Better than a certain benchmark time
DNF: Did Not Finish
DQ: Disqualified
N/A: Not Applicable
CCCD: Citizen ID card

Article 1: Event Name and Objectives

1.1 Name: EMPOWER RUN 2025
1.2 Objectives:
The Empower Run 2025 is a humanitarian-oriented event held in the capital city of Hanoi to raise funds for cancer patients. All proceeds will be donated to the “Bright Tomorrow” fund to provide hope and support treatments for those battling serious illness.

Through the race, the Organizing Committee seeks to spread the spirit of solidarity, sharing, and mutual support, especially for cancer patients who greatly need social backing. Each step taken is not only about health but also about showing responsibility and compassion.
Empower Run 2025 aims to attract 3,000–4,500 professional and amateur runners nationwide, while promoting Hanoi as a millennia-old, vibrant, and compassionate city. It serves as a bridge connecting individuals, organizations, and businesses toward the common goal: “Supporting each other so no one is left behind in the fight against cancer.”
The event will be organized thoughtfully, safely, economically, and effectively—ensuring security, order, environmental protection, and fostering a positive sporting spirit.
With its professional model, national scale, and deep social significance, Empower Run 2025 is not only a sporting event but also a symbol of love, empathy, and the Vietnamese spirit of solidarity during hardship.

Article 2: Date, Venue, and Distances

2.1 Date: October 12, 2025
2.2 Venue Routes:

3 km: Trịnh Công Sơn walking street → Water Park → turnaround at the end of Nhật Chiêu → West Lake flower valley → back to Trịnh Công Sơn walking street.
5 km: Trịnh Công Sơn walking street → Water Park → turnaround at Nhật Chiêu → West Lake flower valley → Quảng An → turnaround at 2.5 km point → Quảng An → back to Trịnh Công Sơn.
10 km: Same as 5 km, but with turnaround at 5 km mark after Quảng An.
2.3 Distances: 3 km, 5 km, 10 km

Article 3: Participants

3.1 Distances 3 km, 5 km, 10 km
3.1.1 Age and Eligibility:
Runners may include medical staff from K Hospital and other hospitals, patients, and patients’ family members in good health.

3.1.2 Awards:
Overall awards per distance (based on finishing order), plus age-group categories:
a. Under 30
b. 30–39
c. 40–49
d. 50 and above

The Organizing Committee may request ID (citizen ID or equivalent) to verify age before awarding age-group prizes.

3.3.2 Awards:
(To be inserted: award structure)

3.5 Legal Guardians:
Minors must have a legal guardian per Article 8.1.

Article 4: Race Timing

4.1 Time Limits (COT):

Distance	COT
3 km	60 min
5 km	90 min
10 km	120 min

4.2 Start Area:
Runners must arrive at the start area by the time specified by BTC. Any runner arriving more than 15 minutes late after start time will be considered DNS (Did Not Start) and denied access to the start area.

4.3 Cut‑off Time Rules:
4.3.1 All runners must finish each segment and the full distance within the specified COT. The segment COTs and overall race COT apply regardless of the start wave.
4.3.2 Runners not finishing within segment COT will be marked DNF. Their BIB will be stamped as DNF—they must leave the course and are ineligible for medals or finishers’ items.
4.3.3 The course will close after each segment’s COT ends.
4.3.4 All support services (water, medical, pacing, photography) will stop after segment COT.
4.3.5 Specific COT details will be annually published by BTC.

Article 5: Timing Methods

5.1 Gun Time vs. Chip Time:

Gun time: From start signal until crossing the finish chip mat.
Chip time: From crossing the start chip mat until the finish chip mat.

5.2 Official Results:
5.2.1 Official timing uses chip time, rounded up to the next whole second.
5.2.2 Awards are based on gun time.
5.2.3 Disputes must be submitted in writing within 24 hours of event end. Late complaints will be reviewed at BTC’s discretion. BTC’s decision on runner results is final.

Article 6: Competition Rules

6.1 Course Regulations:
6.1.1 Runners must follow the official course. Leaving the course without permission results in DQ. Cutting the course, detected by officials or surveillance, will lead to disqualification, at BTC’s sole discretion.
6.1.2 Runners must stay in assigned lanes/paths. Violations result in DQ.

6.2 BIB Regulations:
6.2.1 Runners must wear the provided BIB on the chest throughout the race.
6.2.2 Transferring, selling, or swapping BIBs without BTC permission is a violation. BTC may deny start access or invalidate results for non-matching BIBs.
6.2.3 Unauthorized BIB use leads to disqualification and a 2-year competition ban.
6.2.4 Using someone else’s BIB invalidates results and bans both parties from next year’s race.
6.2.5 Wearing more than two BTC timing devices results in DQ; BTC may confiscate extra BIBs until after the race.

6.3 Electronic Chip Regulations:
6.3.1 BTC provides timing chips; runners are responsible for preserving them.
6.3.2 BTC is not liable for timing errors due to chip damage after receipt.
6.3.3 Runners must cross start mats, checkpoint mats, and finish mats. Missing any mat equals DNF and no official result.

6.4 Finish Protocol:
Runners must cross the finish chip mat to be considered finishers. Finishers should follow BTC’s flow to the medal/awards pickup, recovery, and refreshment zones. Noncompliance may result in removal.

6.5 Course Changes:
BTC reserves the right to modify the course if necessary; changes will be announced in advance.

6.6 Runner Information:
Personal data (name, birthdate, ID number, gender, email) must match official ID. If gender is unclear, BTC decides. Incorrect registration info or bib details results in DQ.

Article 7: Awards

7.1 Prize Structure:
BTC will define and publish prize details each season.

7.2 Timing for Awards:
All awards are based on gun time.

7.3 Ranking Verification:
Top finishers receive provisional ranking cards and must verify identity with judges before official awards are confirmed.

7.4 Prize Distribution:
Winners receive trophies, cash, items, and/or services. Cash prizes are subject to a 10% personal income tax per Vietnamese law. In-kind prizes or vouchers are not redeemable for cash.

Detailed prize lists will be posted on the event website. Prize claims are valid for one month from official announcements.

7.5 Disputes & Violations:
Disputes must be submitted in writing within 24 hours of prize announcements. BTC may revoke prizes if violations are found; winners must return received awards. BTC’s decision is final.

7.6 Presentation:
An award ceremony will be held at a time announced post-verification. Cash and in-kind prizes will be distributed after the verification process.

Prize claimers must complete procedures:

Submit award claim form
Provide copy of ID/passport
Sign personal income tax documents (Form 02/CK-TNCN)

Failure to submit may forfeit prize. For winners under 18 or without bank accounts, awards will be given to an authorized person with certified authorization, copy of ID, and recipient’s account.

Article 8: Registration & Confirmation

8.1 Age Requirements:
8.1.1 Registration ages follow Article 3.
8.1.2 Minors must have legal guardians sign a liability waiver per BTC guidelines and take full responsibility for safety risks.

8.2 Registration Rules:
Overseas runners must register online; BTC will support those with technical issues through alternative methods.

Double registration, using false names, fake birthdates, gender, or photos constitutes ineligibility.

Registered runners receive a race kit: BIB, timing chip, T-shirt, bag, and guide materials.

Representatives may register or pick up kits for groups if authorized; they must confirm authority.

8.3 No Refunds:
All fees are non-refundable post-registration, but runners may transfer or change distances per BTC’s policy and fees.

8.4 Changes & Transfer:
8.4.1 Runners may update personal info within deadlines at no charge (phone, shirt size, gender, birthdate, height, weight, performance, nationality, address, club, emergency contact). Downgrading distance is free; no refund for price differences.
Upgrading distance can be done with payment of difference. Transfers require compliance with BTC’s rules and a transfer fee.

8.4.2 BTC will assist with correcting immutable data (name, email, ID) if requested via email within the edit period.

8.5 Disclaimer for Technical Issues:
BTC is not responsible for registration/payment delays due to internet or third-party payment errors. Registration is only confirmed when BTC receives payment.

8.6 Promotion & Discounts:
Rules in 8.5 also apply to promos and discounts.

Article 9: Legal Compliance and Safety

9.1 Runners commit to lawful behavior and anti-doping rules. BTC may require urine tests for suspected violations. Runners must comply.

9.2 Runners must be physically fit for their distance and time limits. They must understand their own health limits and stop before injury.

**9.3 BTC may instruct unfit runners to withdraw; no compensation will be given.

**9.4 Runners bear all risks (injury, collision, weather, traffic). BTC liability is waived.

9.5 Insurance:
BTC will provide public liability and personal insurance, except for runners over 80 or with specified health issues. Runners must provide accurate personal info; inaccurate info may void insurance coverage.

**9.6 Runners must familiarize themselves with the course beforehand and are responsible if they go off-course.

**9.7 Runners must follow instructions from security, volunteers, medical staff, police, and emergency teams, prioritizing medical vehicles in emergencies.

**9.8 Personal items may be stored in designated areas, but BTC is not responsible for valuables.

9.9 BTC is not liable for loss due to illness, accidents, property damage, or delays due to travel or road conditions.

Article 10: Medical Regulations

10.1 Runners must sign a medical waiver.

10.2 BTC may remove runners with medical issues such as:
– Cardiovascular, respiratory, neurological conditions, injuries, thermal disorders, electrolyte imbalance, altered consciousness, seizures, or pregnancy.
**10.3 Noncompliance with medical removal may result in BIB confiscation and DQ; no compensation.

**10.4 BTC will provide first aid and professional medical care, with hospital transfer as needed.

10.5 Hospitalized runners must personally cover medical costs.

Article 11: Prohibitions

BTC may warn, penalize, or exclude runners for violations. Violators face DQ.

Prohibited actions include:
11.1 Using wheeled devices (skates, bikes, scooters).
11.2 Using banned substances per WADA.
11.3 Receiving unauthorized assistance outside BTC support.
11.4 Running with pets or littering.
11.5 Harassment, incitement, violence, insulting behavior, or damaging event reputation.
11.6 Bringing inappropriate items or weapons.
11.7 Bringing unauthorized or unlawful propaganda materials.
11.8 Displaying unrecognized or politically sensitive flags.
11.9 Wearing offensive or inappropriate attire or disguises resembling BTC members.
11.10 Climbing barriers or crossing finish line more than once leads to DQ.
11.11 Violating traffic laws in the race area exposes runners to state legal penalties and compensation liability.
11.12 Foreign runners must declare their purpose of entry and provide accommodation details.
11.13 Disruptive behavior (changing clothes, fundraising, signing, playing music) is not allowed. Non-compliance with BTC instructions is prohibited.

Article 12: Postponement, Cancellation, and Force Majeure

In adverse weather or force majeure, the event may be postponed or canceled. BTC will notify runners and announce rescheduled date. Fees will be retained for the next event.

Article 13: Image Rights

13.1 BTC owns all rights to publications, recordings, photos, videos, and data used on official channels, social media, or press.
13.2 этой right includes names, ages, and hometowns of participants in related media coverage.

Article 14: Personal Data Protection

14.1 By agreeing to the rules at registration and payment, runners consent to the personal data protection policy.
14.2 The policy is posted on the official website or communicated via appropriate channels.
14.3 BTC may update the policy anytime; announcements will be made online or via other communication. Runners are advised to stay informed. Registration and payment imply acceptance of the policy and any revisions.

Article 15: Laws and Competition Rules

All legal and competition matters follow these regulations and the rules of the Association of International Marathons and Distance Races (AIMS) and current athletics law.
See website: http://aims-worldrunning.org

Article 16: Funding

The event is funded through social sponsorship and/or Organizing Committee investment.

Article 17: Rewards and Discipline

17.1 BTC will reward runners who comply with regulations and excel in performance.
17.2 Violations will result in appropriate disciplinary actions, from warnings to race disqualification or multi‑year bans.

Article 18: Enactment

18.1 To ensure race safety, these regulations apply to all runners. Non‑compliance leads to ineligibility.
18.2 Disputes about conditions, results, or awards must be submitted to BTC in writing; BTC’s decision is final.
18.3 BTC reserves the right to modify regulations in emergencies without prior notice.
18.4 Updates will be posted on the website or through appropriate channels. Runners are advised to regularly review the terms. Registration or payment implies acceptance of all current and amended regulations.